Watch insurance: what to record before you need it
If a watch is lost, stolen or damaged, an insurer will want proof that you owned it, what exactly it was, and what it was worth. The collectors who have the easiest time are the ones who documented everything beforehand: clear photos, reference and serial numbers, receipts, and a recent valuation for every watch. This checklist covers what to keep.
Updated
The checklist, for every watch
- 01Photos: the dial, the caseback, the clasp, and any engravings or distinctive marks. Include one photo of the watch with its papers.
- 02Reference and serial number: written down, not just visible in a photo.
- 03Proof of purchase: the receipt or invoice, with the date, seller and price.
- 04Box and papers: a photo of the warranty card or certificate.
- 05A current valuation: a written appraisal for valuable pieces, or at least a note of recent market prices for the same reference.
- 06Service records: they show the watch's condition and history.
- 07Where it's kept: some policies care whether watches are in a safe or travel with you.
Is your collection actually covered?
Many home insurance policies limit how much they'll pay for a single item of jewellery or watches unless it's listed separately. If a watch is worth more than that limit, you may need to list ("schedule") it on your policy, or take out specialist cover. It's worth checking:
- the single-item limit on your current policy
- whether watches are covered away from home
- whether cover is for replacement value or for what you paid
Keep valuations up to date
Watch prices move. A watch you bought five years ago may now cost much more to replace. Reviewing valuations once a year, and after any big market move, helps make sure you're not underinsured.
Keep a copy somewhere safe
An inventory that's stored with the watches is no help if the house burns down. Keep a copy somewhere else: in the cloud, in an app, or with a family member.
Making it painless
The hardest part is starting. A spreadsheet works. WristLog.app keeps each watch's photos (including the caseback), reference, purchase details, estimated value, service history and warranty together on your phone, and fills in most details from a photo of the dial, so your inventory is always with you and always current.
Common questions
Do I need an appraisal for every watch?
Not necessarily. Insurers often ask for formal appraisals only above a certain value. For other watches, a receipt and evidence of current market prices may be enough. Ask your insurer.
Are photos enough as proof?
Photos help a lot, but combine them with the reference and serial numbers and proof of purchase. Together they show both that you owned the watch and exactly which one it was.
How often should I update my watch valuations?
Once a year is a sensible habit, and sooner after a big change in the market for a watch you own.
WristLog.app
See it for your own collection.
WristLog.app catalogues your watches from a photo and shows you how you really wear them. Free on iPhone and Android.
